Purpose

The insurance company’s lease has already ended and there is no scope for the renewal hence, the company will need to move to other location. Insurance company is about to relocate their office location from the existing place to the suburb location where the new facilities of the office must be introduced. This must be accomplished with least disruption to the staffs and employees working in the workplace. The estimated timeline for the project delivery is six weeks, the previous landlord has already renowned the existing place. Hence, an effective project planning is required for delivering the entire project as discussed in this report. This paper will be focusing on the delivery and management of the project under effective managerial strategies.

Purpose: The purpose of this project is to smoothly execute the office move project and make sure that the relocation is accomplished within the estimated timeline and budget. Scope: Scope of the project is to move all the possible equipment and objects from the existing office to the new office within the specified timeline considering the comforts and facilities for the staffs and employees (Kloppenborg, Anantatmula & Wells 2018, p.65-66). Time: The estimated timeline for the delivery of the project is two months or 56 working days with eight hours a day working. The goal will be to complete the project in 50+-10% days. Cost: the estimated budget for the project is $100,000 and hence, the estimations will be made to make sure that the project is completed within $90,000+-10%. Quality: The quality will be measured through comparing the comfort level of the employees and staffs of the insurance company through comparing the existing office facilities with the new office facilities. The ultimate scope of the project is to meet these constraints and make sure that the entire project is delivered within the estimated boundaries.

The aim of this business case is to integrate the organizational goals and objectives with the project scope and objectives and make sure that the final delivery of the project meets the expected outcome (Kloppenborg, Anantatmula & Wells 2018, p.66). The relocation of the office will be accomplished without altering the ongoing daily operational activities and the entire project will be delivered within the provided timeline. The project delivery will allow the staff members to use the new office place for delivering daily operational activities without any hassle.

The project is needed to be delivered as the existing property is not under the insurance company and the agreement has already ended. This needs to be delivered within the expected constraints without altering the existing operations and the comforts of the employees.

Scope

It is being assumed that the selected property will have all the necessary facility that is required for the better benefits and operation deliveries. The other consideration being made emphasizes on the availability of all the resources and materials throughout the project lifecycle.

The milestones of the project can be listed as following:

The project activities must be delivered accordingly and the acceptance criteria should be covered in manner to accomplish the daily operational activities and assuring that the project meets the final expectation of the employees and the company (Kloppenborg, Anantatmula & Wells 2018, p.67). It is crucial for the project to be successful that it meets the acceptance criteria as per the organizational goals and objectives.

It is arguable that the risks cannot be eliminated to the extension level as it will always be there considering the delivery and management of the entire project (Kloppenborg, Anantatmula & Wells, 2018, pp.67-68). However, the impacts of the risks could possibly be minimized to the extension level through adopting the proper and effective countermeasures those could possibly allow the project to be delivered within the estimated time and budget. The relocation of the office will have many aspects for the considerations those could possibly lead to the uncertainties as mentioned in the following table (Kloppenborg, Anantatmula & Wells 2018, p.68):

Project management put higher concern over the determination and estimation of the stakeholders as it could allow in the development of the strategic plan that can allow the project to be delivered within the estimated timeline and budget and manage the deliverables accordingly (Kloppenborg, Anantatmula & Wells 2018, p.69). It is necessary for a sophisticated project plan to estimate and identify the internal and external stakeholders for the management and delivery of the project. According to (Nguyen et al. 2017), contribution of the stakeholders in efficient way is the crucial way for the successful delivery of the project and it can be accomplished through better management of the project manager.

Following stakeholder analysis is developed considering the case study:

Resource estimation is an important factor for dividing the entire project into breakdown and estimating the budget breakdown without altering the possible benefits. According to (Kloppenborg, Anantatmula & Wells 2018, p.69), the estimation of resources helps in achieving the developed scope and objective of the project in much efficient and effective manner. Following are the resources those are crucial for the delivery of the project within estimated budget:

It focuses on the development of the strategies and set of rules that must be followed for the delivery of the entire project (Kloppenborg, Anantatmula & Wells 2018, p.69). Considering the case study, following are the set of principles:

• Effective communication management
• Regular meetings and transparent information exchange
• Proper project documentation
• Punctuality in reporting and project deliveries

Lessons learnt must be recorded in the closure phase in manner to make sure that the documentation can be followed in future for managing the delivery of the similar projects (Kloppenborg, Anantatmula & Wells 2018, p.70). The lesson that are learnt from the past experiences can be utilized to make the propose project more effective. Following is the list of learning:

• I get to know that even a small project could have many complexities.
• I learnt that project management practices are highly crucial for the management and delivery of the daily operations.
• Effective communication management plan can be the key to delivery of the project within estimated time and budget.
• Every step of the project management is crucial for the delivery of the project.

References

Kloppenborg, TJ, Anantatmula, V & Wells, KN 2018, Contemporary Project Management, 4th edn, Cengage Learning, Boston, MA, USA, pp. 65-70.

Nguyen, T, Chileshe, N & Rameezdeen, R 2017, ‘External stakeholder strategic actions in construction projects: a Vietnamese study’, Construction Management and Economics, pp. 1-10.